Washington State Paralegal Association

Job Bank

WSPA provides this job bank as a service. All information posted is the responsibility of the employer posting the listing. WSPA has made no investigation of nor do we make any warranty regarding the employer, the job opening, or the accuracy of the listing.

To post a position, go to our website page for information on how to post. 

Applicants - Be sure to tell your prospective employer you saw their listing on the WSPA web site!


<< First  < Prev   1   2   Next >  Last >> 
  • 02/20/2020 10:32 AM | WSPA Bevins (Administrator)

    Records Administrative Specialist 1 – Job 2020-00308

    SALARY: $24.34 - $27.12 Hourly

    LOCATION: Seattle Justice Center, 600 5th Ave., Seattle, Washington

    JOB TYPE: Classified Civil Service

    SHIFT:  Day, Regular, Full-Time

    DEPARTMENT: Seattle Municipal Court

    BARGAINING UNIT: Teamsters, Local 763 - Municipal Court

    CLOSING DATE: 03/03/20 04:00 PM Pacific Time

    page1image8982272

    POSITION DESCRIPTION:

    The City of Seattle's Municipal Court (SMC) is one of the highest volume Courts of Limited Jurisdiction in the state with seven elected Judges, six appointed Magistrates, and over 200 staff. The Court adjudicates all misdemeanor and gross misdemeanor crimes, infractions, and civil violations authorized under the Seattle Municipal Code and certain Revised Code of Washington Statutes.

    Records Management is a unit under Judicial Operations. Records oversees the entire life span of Court criminal and civil case files. This includes processing and data entry of all court citations (Criminal and Infractions), case creation, criminal case preparation, as well as the archival and destruction of case files. The records team is currently accepting applications from qualified candidates for one, full-time Records Administrative Specialist 1 (AS1). The ideal candidate:

    • Is self-motivated;
    • Can effectively communicate and interact with others;
    • Has excellent organizational skills and pays close attention to details; 
    • Is experienced in updating and navigating databases with accuracy; 
    • Has an aptitude for learning new systems;

    JOB RESPONSIBILITIES:

    • Perform a variety of support and administrative functions, which includes but is not limited to the following:
    • Handle transactions with courtesy, confidentiality, accuracy and maximum efficiency reflecting a high level of customer service.
    • Perform case data entry and scanning.
    • Assemble and prepare calendars for the Magistrate Court, Formal Court, and in-and-out-of-custody arraignment calendars.
    • Pull, assemble, and verify computer printout listings, citations, SPD reports, worksheets, histories and court dockets.
    • Process incoming court documents by researching case information and recording case notes in the Municipal Court Information System (MCIS).
    • Prioritize and file documents in numerical and alphabetical file systems.
    • Candidate may be required to on Saturdays once in a while.

    Minimum Qualifications:

    1+ year of office clerical support experience

    OR

    Combination of education, training, or experience can be substituted, which provides an equivalent background, required to perform the work of the class

    Desired Qualifications:

    • Some college coursework in business management, communication, criminal justice, public administration, or other relevant fields of study
    • Intermediate skill level using MS Outlook, Excel and Word to accurately type/enter data.
    • 1+ years' experience in some or all the following areas:
    • -  Providing outstanding customer service
      -  Retrieving and re-filing documents
      -  Reading/comprehending legal documents, court rules, policies and procedures
      -  Working in a government agency or similar handling sensitive information with a high degree of
      confidentiality
      -  Updating and navigating database systems and accurately entering data.
      -  Effectively establishing and maintaining positive working relationships with co-workers and the public

    • Demonstrated ability to:

    - Type 40 WPM and use 10-key entry

    - Work independently and as a team member -Prioritize tasks

    - Have a positive attitude

    - Adapt easily to change

    - Interpret and apply instructions

    - Work quickly, neatly and accurately

    - Work well under pressure and juggle multiple tasks -Maintain regular, reliable and punctual attendance

    Hiring Process

    Direct link to apply:

    https://www.governmentjobs.com/careers/seattle/jobs/2722319/records-administrative-specialist-1

    Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered.

    1. Completed NEOGOV online application and supplemental questionnaire.
    2. Cover letter and resume describing how your skills and experience align with the stated job 
    responsibilities and qualifications.

    Your application will not be reviewed if these items are missing or incompleteBy completing the supplemental questions, you are attesting that the information you have provided is true and accurate. The Court will review any information provided in your application package and misstatements or falsification of information will eliminate you from consideration and/or employment if discovered after selection for the position.

    • Attaching or pasting a cover letter and resume alone is not a substitute for completing the application itself.
    • Only those applicants selected for an interview will be contacted.
    • A job offer is contingent upon successfully passing the court's background check. The background check includes a criminal history background review, fingerprinting and reference checks.
    • This position is represented by an agreement between Teamsters Local 763 union, the City of Seattle, and the Seattle Municipal Court.
    • New employees are required to pass a 12-month probation period.


    Who May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences. Accommodations for people with disabilities are provided on request. The City is a Drug Free Workplace.

  • 02/18/2020 4:05 PM | WSPA Bevins (Administrator)

    Paralegal

    Trademark

    Job #S20200209 – Seattle, Washington

    Perkins Coie LLP's nationally-recognized Trademark, Copyright, Internet & Advertising group is seeking a highly-motivated Paralegal to join the Seattle office. This position will assist attorneys in the clearance and prosecution of U.S. and foreign trademark and copyright matters, including searches, enforcement, and due diligence.

    Essential Functions:

    • Ability to draft and file electronic trademark and service mark applications with the United States Patent and Trademark Office
    • Ability to prepare and file copyright applications with the U.S. Copyright Office
    • Independently draft domestic and international Office Action responses, related prosecution documents, and correspondence to clients
    • Communicate with foreign associates regarding international trademark matters
    • Register and manage Internet Domain Names, both generic and country extensions
    • Draft and file TTAB actions and responses
    • Excellent accuracy in reviewing, monitoring, and maintaining docket deadlines
    • Must demonstrate excellent verbal and written communications and interpersonal skills to effectively interface with team members, staff, and employees at all management levels within the firm and within our clients’ organizations.
    • Exercise excellent judgment and initiative, and possess strong leadership, project management, and problem-solving skills to successfully drive projects to completion.
    • Keep accurate time and billing records and comply with clients’ billing requirements.

    Education & Experience:
    A bachelor’s degree and a minimum of seven to ten years of paralegal experience is required.  Paralegal experience working with all levels of management and staff of Fortune 100 companies is preferred. Paralegal certificate is preferred.

    APPLY HERE
  • 02/17/2020 6:28 AM | WSPA Bevins (Administrator)

    Senior Corporate Paralegal

    To apply, please visit: https://www.bannerbank.com/careers

    QUALIFICATIONS

    • Bachelor’s degree or equivalent combination of education and experience required.
    • Previous corporate paralegal experience with a public company, either in-house or in a law firm environment, is required.
    • 4 or more years of experience, including paralegal support for Board of Directors, corporate securities and SEC filings, and corporate governance and maintenance required.
    • Experience working in both corporate and a law firm preferred.
    • Paralegal Certification preferred.

    What you’ll do . . . 

    As a Senior Corporate Paralegal for Banner Bank, you will have the opportunity to:

    • Handle Banner Corporation and Banner Bank securities filings, public company reporting, corporate governance matters, and merger and acquisition activity.
    • Assist with federal and state filings and searches (U.S. Securities and Exchange Commission, Secretaries of State and others).
    • Assist with preparation and filing of SEC filings (e.g., Forms 8-K, 10-Q, 10-K; Proxy Statement).
    • Assist with proxy statement process, including preparing, collecting and reviewing D&O proxy questionnaires.
    • Under the supervision of the Corporate Secretary, assemble agendas, provide notices to the Boards of Directors, and assemble Board and Committee books using Diligent platform. Draft routine board resolutions and work with Directors on these matters. Work with senior management regarding their communications with, and reports to, the Board and Committees.
    • Establish and maintain strong working relationships with other internal functional groups, i.e. Risk, Accounting, Finance, HR, Treasury, Legal, the Executive Management Committee and CEO.
    • Serve as Acting Secretary (as needed) for the Board of Directors and various Board Committees, including working with Directors on review and finalization of minutes as needed.
    • Thoroughly proofread and edit various corporate documents and correspondence.
    • Ensure best practices Board cadence and corporate governance for Banner Corporation and its subsidiaries.
    • Assist as needed on merger and acquisition and similar strategic transactions. Assist with the organization and maintenance of corporate closing and electronic data rooms.

    Who you’ll work with . . . 

    You will be part of our Legal team, reporting to the Assistant General Counsel and working under the supervision of the Corporate Secretary. You will work closely with the Board of Directors and its Committees providing paralegal support. You will establish and maintain strong working relationships with other internal functional groups, i.e. Risk, Accounting, Finance, HR, Treasury, Legal, and the Executive Management Committee and CEO.

    To be successful in this role you’ll have . . .

    • Proficiency in Word, Excel and PowerPoint required.
    • SEC reporting and annual meeting process experience required.
    • Working knowledge of Section 16 reporting requirements and trading plans preferred.
    • Familiarity with public company corporate governance.
    • Excellent verbal and written communication skills.
    • Ability to multitask.
    • Strong organizational skills with excellent attention to detail.
    • Strong interpersonal skills with a track record of establishing strong working relationships.
    • Ability to set priorities and exercise independent judgment and problem solving.
    • Ability to be flexible with change.
    • Capacity to work under pressure with tight deadlines.

    What Banner offers . . . 

    • Excellent base salary and bonus potential.
    • Comprehensive employee benefits package, including medical, dental, vision, health and dependent daycare funds, life and disability protection. Benefit eligibility begins the first of the month after your start date.
    • Paid vacation time, sick time and 10 company paid holidays.
    • 401(k) (with up to 4% match).
    • Tuition reimbursement after 1 year of service (up to $5,250).

    Banner Bank is an Equal Opportunity Employer

    Banner Bank is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, marital status, age, disability or protected veteran status.

    NOTICE TO RECRUITMENT AGENCIES:

    Banner Bank does not accept unsolicited resumes from agencies and/or search firms for any job postings on this site. Resumes submitted to any Banner Bank employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Banner Bank. No fee will be paid if a candidate is hired for a position as a result of an unsolicited agency or search firm referral.

    To apply, please visit: https://recruiting.ultipro.com/BAN1011BANNR/JobBoard/27695d20-e63d-46b0-911f-1c1396a324bb/Opportunity/OpportunityDetail?opportunityId=05d25ce1-1de7-4df1-9d74-648d89d66644

  • 02/13/2020 6:05 PM | WSPA Bevins (Administrator)

    Position Description: Full-time Paralegal

    1/7/2020

    Benefits Law Center (formerly the Seattle Community Law Center) is a 501(c)3 nonprofit organization that is dedicated to providing high-quality Social Security and SSI representation to the people with disabilities who are homeless or low-income.  Our goal is to bring economic security to our clients by ensuring that they receive the benefits they are eligible to receive.   

    We are looking for a passionate and dedicated individual with 3+ years of prior experience as a paralegal, legal assistant, social worker, or case manager to become an integral part of our small team of legal professionals and volunteers.

    Duties:

    • Co-coordinate BLC’s intake of new clients, including: answering phones, conducting telephone or in-person interviews of prospective clients, entering client information into LegalServer client management database, scheduling client meetings, and tracking potential clients until their case is assigned to an attorney and the client comes into the office for an initial meeting or clinic.
    • Provide community information and referrals to callers as appropriate. 
    • Help to maintain BLC case files throughout the life of the case, including assisting attorneys in preparing case files for hearing and preparing physical case file for closing and archiving.
    • Provide ongoing support to BLC staff, including but not limited to:  maintaining e-files, creating and posting/faxing formal and informal correspondence, follow up with local Social Security offices, assisting with database management.
    • Assist attorneys with discovery, including obtaining medical and other evidence.
    • Work collaboratively with BLC staff to conduct outreach and develop self-help materials for advocates, providers, and our client-base.
    • Recruit, train, and work with volunteers.
    • Contribute to BLC’s culture of philanthropy by actively increasing awareness and community interest in BLC. 

    Qualifications:

    • 3+ years of prior experience as a paralegal, legal assistant, social worker, or case manager is preferred.
    • Self-motivated, and able to work both collaboratively and independently.
    • Demonstrated ability to follow through on long-term tasks until completed.
    • Intermediate to advanced knowledge of calendaring, word processing and database applications.
    • Experience and/or commitment to serving individuals with physical and mental disabilities as well as members of the community who are low-income or homeless.
    • Excellent oral and written communication skills, including client interview skills.
    • Ability to maintain confidentiality of sensitive legal and medical information.
    • Demonstrated ability to work collaboratively with attorneys, volunteers, community members, and public and private entities.
    • Experience with conflict management and providing excellent customer service.
    • Second Language Skills Preferred. In addition to having complete mastery of communicating in English, we encourage applications from candidates who have the ability to communicate fluently in one or more languages that are critical to BLC clients, which include: Spanish, ASL, Russian, Somali, Mandarin, and Vietnamese.

    BLC is an equal opportunity employer. Compensation for a 35 hour work week includes BLC medical package, transportation benefit, paid sick and vacation time, and family leave. Salary range starts at $50,000+.

    Interested candidates should email a letter of interest, and current resume to:  Alex Doolittle at alex - at - benefitslawcenter.orgYou letter of interest should be no longer than two pages, and should include specific examples of why you want to work at BLC and how you have utilized or developed your qualifications to make you the right candidate.  

    Please look to our website for more information about our work: www.benefitslawcenter.org


  • 02/12/2020 12:44 PM | WSPA Bevins (Administrator)

    Legal Assistant/Administrative Assistant (downtown Seattle)

    A boutique downtown law firm is seeking a highly organized, multi-tasking Legal Assistant for full time work (40 hours a week). 

    Candidate must be able to project a positive, professional, and friendly image of the firm, as well as maintain confidentiality and accuracy of detailed information in a highly professional manner. 

    Job Duties:

    1. All administrative duties including answering and directing phone calls, greeting clients, validating parking, processing and distributing incoming/outgoing mail, scanning, making copies, and maintaining attorney calendars.
    2. Calendar, manage, and monitor deadlines. 
    3. Request medical records.  Follow-up to ensure timely receipt.
    4. Collect and organize evidence and other legal and financial documents for attorney review and case preparation.
    5. Schedule meetings, interviews, appointments, and depositions.  
    6. Correspond with counsel, court, and clients. Keeps clients informed by maintaining contact and communicating case progress.
    7. Process credit card payments from clients. 
    8. Track hours and bill to clients. 
    9. Perform other duties as assigned.
    10. Implement and improve upon administrative processes for more efficient workflow.

    Skills and Experience Required: 

    • 3+ years of experience as an administrative assistant (preferably in a law firm or other legal setting)  
    • Able to work independently with little or no supervision
    • Ability to manage large workload and keep deadlines
    • Excellent interpersonal and communication skills. 
    • Highly organized and detail-oriented   

    Please send cover letter and resume to: info@pivotallawgroup.com. No phone calls please. 

  • 02/11/2020 9:56 AM | WSPA Bevins (Administrator)

    Commercial and Tech Transactions Paralegal/Administrative Professional

    Description of position:

    Costco Wholesale is seeking an experienced paralegal/administrative professional to join the legal team at its headquarters in Issaquah, Washington. In this role, you will provide primary paralegal and administrative support to three corporate/transactional attorneys supporting several of Costco’s business units, including merchandising (commercial transactions for retail goods), home improvement, e-commerce, information technology, information security, and IT vendor management. This position will focus on procurement transactions and business operations, not litigation or corporate governance or securities matters.

    Responsibilities:

    • Draft and revise commercial, technology transactions, licensing procurement, and settlement agreements, termination letters, and other template agreements in cooperation with responsible attorney.
    • Assist with compliance review of private label packaging, advertising, and marketing material. 
    • Assist with information security incidents, including coordination of working group matters.
    • Review confidentiality agreements/non-disclosure agreements (NDAs) and manage NDA process for the legal department.
    • Review commercial contracts including software license agreements, software-as-a-service agreements, reseller agreements, master services agreements, IT services agreements, consulting agreements, SOWs, software development agreements, and merchandising agreements.
    • Finalize, update, format, and maintain contracts, policies, forms, presentation slides, notebooks, spreadsheets, and shared documents and sites using Microsoft Office suite, Adobe Acrobat, and Google tools and platforms.
    • General research on matters as they arise, including legal questions, member issues, and due diligence.
    • Spearhead special projects as necessary, such as modernizing internal processes or handling business escalations. 
    • Heavy communication by phone and email with internal Costco clients and outside counsel.
    • Intake and referral of legal matters to other counsel inside and outside of Costco when responsible attorneys are unavailable.
    • Track compliance issues and follow-up with responsible persons across several departments; log transactions and events into Costco tracking and compliance tools.
    • Review, code, and process outside counsel invoices for payment, including verification against Costco’s outside counsel policy, including invoicing policies, and communicate with outside counsel and internal legal team members to resolve issues.
    • Prepare budget reports for each period, quarter, and year; track monthly expenditures to budget.
    • Make travel arrangements and prepare expense reports.
    • Manage filing of electronic and paper copies of agreements, email, other correspondence, and files. 
    • Assist attorneys with CLE (continuing legal education) and payment of annual bar association dues.
    • Other duties as assigned.

    Qualifications:

    • At least seven years of relevant paralegal and administrative professional experience, preferably with some in-house experience; paralegal certificate a plus.
    • Strong familiarity with contracting processes and commercial contracts. 
    • Experience drafting and reviewing contracts preferred.
    • Technology transactions background and/or technical aptitude preferred.
    • Proven and reliable ability to maintain confidentiality in all legal matters. 
    • Proactive attitude and a strong interest in learning.
    • Proven ability to stay calm and congenial, and to adjust positively to changes in direction and/or assignment.
    • Advanced skills using Microsoft Office suite, Google tools, and Adobe Acrobat.
    • Strong attention to detail and interpersonal skills with an emphasis on written and verbal communication.
    • Well-organized, able to identify and prioritize tasks, excellent troubleshooting skills, and ability to successfully manage multiple projects.
    • Ability to make sound critical decisions and accept personal responsibility for those decisions.
    • Knowledge of Costco (or similar consumer retail and/or e-commerce business) operations a plus.

    At Costco, you will build a long-lasting career in a renowned culture where the company is committed to taking care of its employees, members, and suppliers.  You will be empowered to independently drive results within your areas of responsibility, and you will feel good about what you are helping to build.

    Please apply online at:

     https://lnkd.in/g5phEGY or

    https://www.indeed.com/job/commercial-and-tech-transactions-paralegaladministrative-professional-42613559d17a92fe

     

     

     

  • 02/10/2020 9:50 AM | WSPA Bevins (Administrator)

    This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for an experienced Paralegal to join our Immigration group in Seattle.

    This position is responsible for performing paralegal work supporting the firm’s Immigration group; must have in-depth knowledge and experience with broad range of business immigration filings; must be highly skilled in technology, detail-orientated, exercise sound judgment and possess strong administrative, organizational and interpersonal skills while prioritizing and managing multiple assignments.

    At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

    In this role, you will:

    • Draft forms and letters for visa applications and petitions, applications for permanent residence, labor certification applications, and other immigrant and non-immigrant related filings
    • Communicate with clients on matters associated with immigration filings
    • Gather appropriate evidence to support immigration filings
    • Conduct quality assurance review of immigration filings
    • Maintain computer databases and monitor reports related to caseload management of immigration matters
    • Assemble application and petition packages and files with USCIS or other appropriate agency
    • Monitor immigration related publications and web sites for news and trends, and communicate findings to the practice group keeping important items in electronic files
    • Conduct research via internet and hard copy sources of information, keeping important items in electronic files
    • Assist in Form I-9 compliance audits
    • Assist in the training of new team members
    • Draft client advisories related to significant developments in immigration law and practice
    • Provide general assistance to department attorneys
    • Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocols; enter and release time promptly in compliance with the firm’s announced deadlines
    • Accurately and promptly submit records of hours worked in compliance with the firm’s established deadlines

    Join us if you have:

    • Must have 4 years of experience supporting business immigration attorneys as a paralegal
    • College degree or completion of a paralegal program preferred
    • Must have in-depth knowledge of the basic business non-immigrant visas (H-1B, L-1, E, H-2, TN, B-1, O-1, and P) and employment based immigrant visa processes (EB-1 extraordinary ability, outstanding professor/researcher, multinational manager; EB-2 NIW; EB-2 and EB-3 PERM, and I-485 filings)
    • Experience with the following is required: DOL online application systems (PERM and FLAG); DS-160 online visa applications; and consular processing of immigrant petitions through NVC
    • Experience working on Form I-9 compliance and audit matters preferred
    • Proficiency in the use of Microsoft business applications (Word, Excel, and Outlook) and PDF editing is essential
    • Must have 1 year of experience using INSZoom immigration case management software
    • Spanish language proficiency preferred
    • Must have highly developed skills in time and task management with the ability to manage multiple priorities and respond to urgent requests with minimal supervision
    • Must be detail-oriented and work with an extremely high degree of accuracy
    • Must have excellent writing and oral communication skills
    • Must have exceptional interpersonal and customer service skills, as well as the ability to handle stressful situations in a calm, composed manner
    • Ability to work effectively in a team-oriented, service environment
    • Flexibility to work overtime if necessary
    • Ability to communicate effectively and professionally with lawyers, clients and office personnel

    PHYSICAL REQUIREMENTS

    While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

    This job description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

    Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws

    To apply for this position, please use the following URL:

    https://ars2.equest.com/?response_id=43b4e58b67384c6a08cd1da0eda1a7fd

  • 02/10/2020 9:45 AM | WSPA Bevins (Administrator)

    This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Client Program Coordinator to join our team in Seattle.

    This position is responsible for providing high level support for a client’s arbitration and litigation project teams. Primary responsibilities include overseeing case management, contributing to process flow organization, and serving as a liaison between the client and interoffice departments.  Other tasks include processing and organizing client files, drafting court documents, and corresponding with courts and tribunals. Candidates must be highly detail orientated, exercise sound judgment, and possess strong administrative, organizational, and interpersonal skills while prioritizing and managing multiple assignments.

    At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

    In this role, you will:

    • Type, proofread, format and edit correspondence and other legal documents, with short notice and tight deadlines
    • Perform daily entry of collected data and documents into SharePoint site
    • Perform daily communication by telephone, email, and mail with outside parties such as creditors and debtors; counsel within and outside the firm; project team members; clients; and various other individuals, entities and agencies
    • Answer, screen, and respond to phone calls
    • Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocols; enter and release time promptly in compliance with the firm’s announced deadlines
    • Initiate conflict checks
    • Escalate priority matters to appropriate individual’s attention
    • Other duties as assigned

    Join us if you have:

    • 1+ years as a legal assistant or similar administrative experience
    • A high school diploma or GED certification
    • Ability to read and understand court rules, and ensure compliance with local rules and practices; ability to locate various courts and their respective rules on the internet
    • Strong skills in word processing and computer use: ability to type 65 wpm with high accuracy
    • Proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat or Nuance
    • Ability to perform internet research
    • Knowledge of Intapp Time, NetDocuments, and SharePoint sites preferred
    • Knowledge of office equipment such as copiers, printers and scanners
    • High attention to detail and sensitivity to confidential materials
    • High level of energy; able to work at a fast pace; multitask; and prioritize tasks
    • Excellent grammar, proofreading and organizational skills
    • Demonstrated ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
    • Ability to understand and follow work instructions with minimal supervision
    • Availability and willingness to work overtime as needed or requested
    • Strong communication skills in English, both verbal and written, with all levels of a professional services organization, including interpersonal skills
    • Strong customer service, analysis, troubleshooting and problem solving skills
    • Demonstrated ability to learn new technologies quickly and independently
    • Must be a team player and have ability to work independently, with minimal supervision
    • Availability and willingness to work overtime as needed or requested
    • Previous experience in a law firm or professional services organization, supporting a multi-office environment, preferred

    PHYSICAL REQUIREMENTS

    While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

    This job description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

    Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

    To apply for this position, please use the following URL:

    https://ars2.equest.com/?response_id=fa3732ebd96e8c25ba741e857e882276

  • 02/10/2020 9:31 AM | WSPA Bevins (Administrator)

    This is an exciting opportunity to work for one of the top law firms in the U.S. Davis Wright Tremaine LLP is looking for a Legal Assistant to join our Corporate & Business Transactions team in Seattle.

    In this role, you will provide and coordinate administrative and clerical support to attorneys and paralegals in the business transaction practices, supporting effective use of their time. This position requires an ability to work independently as well as in a team environment with timekeepers and staff members. Expertise supporting business transactions required. Additional experience mergers and acquisitions practices is a plus.

    At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

    In this role, you will:

    • Understand assigned timekeepers’ practice and clients
    • Extensive interaction with clients; acts as intermediary with clients and responds to client requests
    • Manage client billing process, including review and editing of pre-bills
    • Maintain up-to-date forms, including collaboration with other departments on templates
    • Check in regularly with attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance
    • Assign appropriate tasks to other departments, and support staff. Follow up on status of all projects to ensure timely completion
    • Communicate clearly with all appropriate team members on project status
    • Set up data rooms for transactions; provide required information to IT for initial set up, organize data room structure, populate data room with required documents, communicate access information to data room participants, update and maintain data room, maintain due diligence/document production checklist in connection with data room documents
    • Identify and organize documents for closings of complex financing or acquisition transactions, prepare initial checklists, research possible forms of documents, manage formatting for uniformity across all documents
    • Assist with transaction closings; monitor and update checklists, organize documents and signature packets for execution, monitor status of documentation and organize final executed documents as received, review documents for completeness, maintain electronic record of final executed documents, organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates
    • Ensure that relevant documents are filed in the client’s minute book records and that equity ownership information is properly maintained
    • Docket reminders for annual corporate filings (e.g., stock plan registration)
    • Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines
    • Maintain attorney and client records. Maintain email and electronic records
    • Open new client and new matter files
    • Schedule and coordinate appointments, meetings and conference calls and maintain calendars
    • Answer, screen, and respond to phone calls
    • Open and route mail, attaching appropriate files and documents
    • Prepare and submit expense reimbursement reports and check requests
    • Make travel arrangements
    • Schedule conference rooms and arrange for food service and audio-visual equipment as needed
    • Assist fellow assistants and additional attorneys as needed
    • Notarize documents. Position may require assistant to become and maintain Washington Notary

    Join us if you have: 

    • A minimum of three years’ experience as a legal assistant/secretary in a law firm environment is required. Expertise supporting business transactions, mergers and acquisitions practices is required
    • Ability to understand and follow work directions, manage multiple priorities and respond to urgent requests with minimal supervision
    • Ability to take initiative and ownership of projects and follow them through to completion, regardless of who is doing the work
    • Expertise in Microsoft Word and Outlook is essential.  Must also be proficient in Adobe/Nuance, DocuSign, Excel and PowerPoint. Experience with Office 2016 and Windows 10 is preferred
    • Excellent keyboarding, grammar, spelling and proofreading skills
    • Excellent communication skills, both verbal and written, with clients, firm members, and other business contacts
    • Exceptional interpersonal and customer service skills, as well as the ability to handle stressful situations in a calm, composed manner
    • Ability to pay close attention to detail and be highly organized and accurate
    • Strong time management skills
    • Ability to work effectively in a team-oriented, service environment
    • A high school diploma or GED certification is required
    • Availability and willingness to work overtime as needed or requested

    PHYSICAL REQUIREMENTS

    While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

    This job description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

    Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

    To apply for this position, please use the following URL:

    https://ars2.equest.com/?response_id=e718d556fbdc242f410dd23b655d4ff1

  • 02/06/2020 12:22 PM | WSPA Bevins (Administrator)

    The Seattle office of Cozen O’Connor is currently seeking an experienced Patent Prosecution Paralegal, able to assist the supervising attorneys with the management of large, foreign patent portfolios. Strong writing and communication skills required, as well as strong attention to detail and ability to take ownership of large docket.  Experience with Microsoft Office Suite (especially Word and Excel) required.  Ideal candidate will have 3+ years of relevant experience. 

    PRIMARY RESPONSIBILITIES

    • File PCT applications 
    • Prepare filing instructions to foreign associates for filing of foreign patent applications
    • Assist the supervising attorneys to ensure that all docket dates and all related patent deadlines are met
    • Correspond with foreign counsel and clients
    •  Assist in updating the docketing system
    • Prepare foreign filing cost estimates
    • Legalization of documents
    • Prepare status reports
    • Domestic and international patent research, prosecution and maintenance
    • Manage annuity deadlines
    • Prepare patent filing documents and assignments
    • Timely filing of all correspondence in the document management system
    • Additional projects and tasks as assigned

    Interested candidates can apply to:
    https://cozen.taleo.net/careersection/ex/jobdetail.ftl?job=2000000P&tz=GMT-05%3A00&tzname=
     
    Cozen O’Connor is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, or any unlawful factor.
<< First  < Prev   1   2   Next >  Last >> 

Washington State Paralegal Association
PO Box 58530
Seattle, WA 98138-1530
info@wspaonline.org 

Powered by Wild Apricot Membership Software