Washington State Paralegal Association

Job Bank

WSPA provides this job bank as a service. All information posted is the responsibility of the employer posting the listing. WSPA has made no investigation of nor do we make any warranty regarding the employer, the job opening, or the accuracy of the listing.

To post a position, go to our website page for information on how to post. 

Applicants - Be sure to tell your prospective employer you saw their listing on the WSPA web site!


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  • 12/02/2021 8:42 AM | Anonymous

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    SALARY: $4,855.00 - $6,368.00 Monthly

    $58,260.00 - $76,416.00 Annually 

    OPENING DATE: 11/28/21

    CLOSING DATE: 12/12/21 11:59 PM DESCRIPTION:All staff employed by the OIC must be fully vaccinated against COVID-19 as a condition of employment. Staff precluded from vaccinations due to medical conditions and/or sincerely held religious beliefs will have opportunity to engage with Human Resources to explore reasonable accommodation. Applicants or candidates being considered for employment shall not share their vaccination status with hiring managers or interview panels. Proof of vaccination will be verified on your first day of employment by a member of the Human Resources Department.

    OIC CAREER OPPORTUNITY

    The Office of the Insurance Commissioner (OIC) is seeking a motivated and qualified individual to fill a permanent full-time Paralegal Supervisor (Paralegal 3) position. This position is assigned to the Legal Affairs Division, located in our Tumwater office.

    As the Paralegal Supervisor, you will have delegated responsibility for administrative supervision over the division’s paralegals and legal assistant. You will provide well-organized, quality, timely, and substantive paralegal assistance, ranging from simple to complex legal matters, to a team of Insurance Enforcement Specialists in addition to the direct supervision of the other paralegals and legal assistance.

    If you're interested in a dynamic career that protects consumers' interests and promotes a healthy business environment in this state, please apply and become part of our dynamic team.

    AGENCY PROFILE AND VALUES

    The Office of the Insurance Commissioner (OIC) operates under the direction of the state's Insurance Commissioner, a statewide elected official. Our mission is to provide consumer protection and regulation of the state's insurance industry.

    With a workforce of approximately 265 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.

    Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.

    We have high employee satisfaction scores and we value diversity in the workplace. We challenge our employees to continuously improve the way we do business and to meet and exceed the needs of our customers.

    To learn more about this agency, we invite you to visit our website
    at 
    http://www.insurance.wa.gov/ and listen to our employees talk about why they love working here.

    BENEFITS OF WORKING FOR OIC

    As an eligible state employee, Washington State offers:

    An outstanding benefits package and retirement plans.
    Training and development opportunities, including tuition reimbursement.
    Program for 
    Public Service Loan Forgiveness (if applicable)
    Free parking at our main office in Tumwater.
    A stable funding source that does not rely on the state's general fund.
    The fulfillment of public service.
    Excellent work-life balance.
    Flexible work schedules and telework opportunities.
    Commitment to diversity in the workplace and support one another with respect and trust. Free Thurston County Transit public transportation, or King County ORCA Transit pass for public transportation.

    DUTIES:

    Reporting to the Attorney Manager for the Legal Affairs Division, this position supervises a team of paralegals and a legal assistant. Performing complex paralegal duties requiring a high degree of legal knowledge, the duties of this position include, but are not limited to:

    Assists the Attorney Manager in providing daily coordination and direction of paralegal and legal assistance services for the division.
    Determines and balances work/case assignments among staff.
    Addresses personnel or work performance issues for assigned staff.

    Conducts performance evaluations for assigned staff and develops expectations and performance goals.
    With the guidance of the Attorney Manager, interviews and selects paralegal applicants for employment within the division.
    Serves as a resource to staff for questions or assists with issues arise.
    Develops training and provides coaching and mentoring to assigned staff, as needed. Independently drafts enforcement orders and correspondence ranging from simple to complex legal matters, such as, revocations, probationary licenses, consent/cease and desist orders.
    Analyzes case facts for the purpose of identifying outstanding issues, strategy, and other violations.
    Researches legal topics, utilizing case law databases when necessary, and independently interprets results.
    Prepares and organizes documents for prehearing conferences, internal agency meetings, hearings, or as requested by the Insurance Enforcement Specialists and/or Attorney Manager.
    Monitors deadlines and formal compliance plans and ensures actions are taken by necessary parties in a timely manner.
    Participates in business process transformation projects.

    QUALIFICATIONS:

    Required Qualifications for this position include:

    Graduation from an accredited two-year paralegal program; OR
    Graduation from an accredited four-year college and completion of a nine-month paralegal program. OR
    Five years' experience as a paralegal; OR
    Two years as a Paralegal 2.

    After qualifying by one of the methods above, the incumbent must have:
    Basic skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint); 
    AND Ability to input and/or type 40 words per minute.

    Preferred/Desired Qualifications for this position include:

    One (1) to three (3) years’ experience in a state regulatory enforcement environment. Intermediate skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Experience with public records requests.
    Familiarity with the Washington regulatory process.

    Familiarity with the Washington legislative process. Familiarity with the insurance industry.

    SUPPLEMENTAL INFORMATION:

    How to Apply: Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.

    Please provide three (3) professional references on your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

    Typing Speed: To determine your typing speed go to: TEST

    The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position. Applications with comments such as "see attachments" or "see resume" in the supplemental question responses will be considered incomplete.

    General suggestions for creating a good application:

    Read the job posting very carefully. Find out as much as you can about the position. Make sure you are very diligent in following all the application instructions. Include all requested documentation.
    Make sure your application and supplemental question responses address 
    how you meet each of the required and desired qualifications.

    Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'.

    Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills. Make sure your application reflects your best writing.

    Wage/salary depends on qualifications or state rules of compensation (if currently a state employee).

    Contact us: For inquiries about this position, please contact KatieB@oic.wa.gov

  • 11/30/2021 9:54 AM | Anonymous

    Job Description 

    Overview

    We are not just offering a job but a meaningful career! Come join our passionate team!

    As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensure a workforce that is engaged, builds on the strengths and talents of all associates, and creates a Good Neighbor culture.

    We offer competitive benefits and pay with the potential for an annual financial award based on both individual and enterprise performance. Our employees have an opportunity to participate in volunteer events within the community and engage in a learning culture. We offer programs to assist with tuition reimbursement, professional designations, employee development, wellness initiatives, and more!

    Visit our Careers page for more information on our benefitslocations and the process of joining the State Farm team!

    Responsibilities

    Todd A. Bowers & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a legal secretary with civil defense litigation experience to join our Seattle, WA office.  Candidates must be detail-oriented, adaptable, resourceful, and have the ability to multi-task in a fast pace environment.  Responsibilities will include but are not limited to supporting two attorneys with calendar/scheduling depositions, mediations, and hearings, electronic filing with the courts, and drafting routine correspondence, motions, and pleadings.  Required work hours are 8:00 AM-4:30 PM Monday through Friday.  The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role are required to spend some time in the office.  Work arrangements could change over time based on business needs.

    Located in Seattle, WA we enjoy and active, busy civil trial practice.  We provide a congenial, team-oriented professional work environment with skilled support staff.

    Qualifications
    • 1+ years of civil defense litigation secretarial experience preferably in the area of insurance defense
    • Proficiency in software technology, tools, and case management software
    • Experience of E-Filing with Washington court systems
    • Knowledge of the Civil Rules for Superior Courts in Washington
    • Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial
      matters, deadlines, and filing requirements
    • Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work opportunity.

    APPLY HERE


  • 11/24/2021 12:00 PM | Anonymous

    Overview

    We are not just offering a job but a meaningful career! Come join our passionate team! 

    As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensure a workforce that is engaged, builds on the strengths and talents of all associates, and creates a Good Neighbor culture.

    We offer competitive benefits and pay with the potential for an annual financial award based on both individual and enterprise performance. Our employees have an opportunity to participate in volunteer events within the community and engage in a learning culture. We offer programs to assist with tuition reimbursement, professional designations, employee development, wellness initiatives, and more!

    Visit our Careers page for more information on our benefits , locations and the process of joining the State Farm team!

    Responsibilities

    Todd A. Bowers & Associates, insurance staff counsel for State Farm insurance companies, is seeking a paralegal to join their growing Seattle, WA office. Responsibilities will include but are not limited to supporting two attorneys with written discovery, medical record collection, witness disclosure, expert witness preparation, and pre-trial motions in first and third party insurance defense cases. The most qualified candidates will have the ability to work independently, prioritize workload, multi-task in a fast paced environment, and communicate effectively. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role are required to spend some time in the office. Work arrangements could change over time based on business needs.

    Located in Seattle, WA, we enjoy an active, busy civil trial practice. We provide a congenial, team-oriented professional work environment with skilled support staff. 

    Qualifications

    • Undergraduate degree/paralegal degree and/or paralegal education is a plus
    • 3-6 years of civil litigation experience in the area of insurance defense or personal injury
    • Background in preparing/requesting discovery, medical record collection, and trial preparation
    • Working knowledge of Washington Civil Rules of Procedure and Rules of Evidence and Local Rules in King, Pierce, and Snohomish Counties.
    • Strong computer skills and experience working in an electronic/digital environment
    • Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work opportunity.

    Apply Here: https://www.click2apply.net/j76r2esyLo8oHDbETxJ4B



    PI155053589 

  • 11/12/2021 2:51 PM | Anonymous

    Peoples Bank

    Rare opportunity! We are looking for an experienced Legal Analyst that is enthusiastic about

    coordinating transaction related matters involving outside legal counsel, legal aspects of

    commercial and consumer transactions, vendor contract review and commercial lease

    reviews. A successful Legal Analyst will be one who has a strong ability to read and

    comprehend contracts and leases and will participate in any development and/or changes in

    related procedures. We are looking for someone with a minimum of 5 years of legal and/or LPO

    experience. Peoples Bank is a privately-owned WA based bank with a strong 100-year brand

    rooted upon trust, reliability, commitment, and loyalty.

    For more information or to apply, see the link below.

    Peoples Bank - Careers and Job Opportunities (peoplesbank-wa.com)

  • 11/12/2021 8:52 AM | Anonymous

    Family Law Paralegal – Seattle

    Brewe Layman P.S. is looking for an experienced Family Law Paralegal to work on-site in their Seattle office. Minimum requirements for this position include 3 -5 years of solid Family Law Paralegal experience. Candidates must have experience assisting attorneys in preparing a case from client intake to trial with everything in-between: drafting motions, discovery preparation including interrogatory responses, requests for production, and subpoenas. The candidate must also have experience in preparing cases for mediation/settlement and/or trial, including preparation of proposed final orders, joint statement of evidence, ER904 disclosure and witness lists. In addition, the successful candidate will have strong writing skills, superior client service and interpersonal skills, proven organization skills, excellent verbal and written communication skills, and strong PC skills in Microsoft Word, Excel and Family Soft. The successful candidate must be able to work well alone or in a team environment. Excellent work environment with salary and benefits competitive within the local legal market. Must be vaccinated against Covid-19. Please respond with a cover letter and resume via email to sabrinal@brewelaw.com
  • 11/10/2021 1:08 PM | Anonymous

    Litigation Paralegal

    3 years of experience required in personal injury and/or medical malpractice

    Full-time

    Benefits:

    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance 
    Please email resumes to: dcl@medilaw.com.
  • 10/28/2021 3:06 PM | Anonymous

    Downtown Bellingham firm is looking for office manager or assistant.

    Duties include answer phones, assist with organization and filing of papers, calendaring and keeping track of appointments.
    Background in family law and work as a paralegal a plus, but will train the right person.

    Salary commensurate with experience with raise after completion of probationary period.

    Please provide Current Resume and References to:

    belllegaljobseach@gmail.com

  • 10/26/2021 3:25 PM | Anonymous

    IP Paralegal II   Seattle, WA

    At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

    Paralegal Responsibilities

    • Advanced knowledge of US and foreign patent procedures
    • Monitors progress of patent cases and patent attorney/agent dockets through use of USPTO Private PAIR, IP Management Software and Document Management System
    • Demonstrated efficient workload prioritization including the ability to efficiently manage multiple heavy dockets, multiple tasks, and e-mail workload including outside counsel e-mail review
    • Reviews patent application files to check for compliance with USPTO requirements and BMS department standards, takes initiative to resolve discrepancies
    • Expert knowledge and working experience of the USPTO EFS web filing system in order to independently draft and prepare simple to moderately complex patent legal documents for submission to the USPTO including (but not limited to) patent applications, figures, sequence listings, amendments, information disclosure statements, office action responses, requests for continued examination, notices of appeal, reply briefs, allowance checklists, allowed claims, issue fee payments, etc.
    • Knowledge and expertise to customize/suggest language changes on forms as applicable to specific patent prosecution need
    • Identifies patent legal issues and/or problems based on knowledge of PTO procedures and suggests and/or takes initiative to resolve
    • Advanced skills to independently draft and assist with attorney responses to worldwide foreign patent agents
    • Frequent use and familiarity with the Code of Federal Regulations (Title 37) and the Manual of Patent Examining Procedure (MPEP) to enable ability to identify legal issues/problems based on knowledge of PTO procedures
    • Performs Patent Term Adjustment review and analysis and delivery of analysis summary to patent attorney/agent
    • Advanced oral, writing and communication skills
    • Excellent organizational and accountability skills, takes initiative to follow up with inventors, counsel and agents to meet critical deadline dates
    • Sets own high standards of performance and works to exceed standards; takes initiative to expand own knowledge of PTO rules
    • Assists with onboarding and mentoring legal assistants and paralegals
    • Frequently provides backup and support to legal assistants and paralegals
    • Demonstrated track record and valued resource to managemen

    General 

    • Expert knowledge of Microsoft Office 365 including Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, MS Teams
    • Advanced knowledge of IP Management Software and Document Management Software
    • Avanced form editing capability in Adobe Acrobat Pro 
    • Proficient in use of basic to advanced forms including IP Management Software generated forms
    • Strong skills and experience with Patent-In software to generate sequence listings
    • Expert knowledge of domestic and foreign patent databases, e.g., PCT Scope; EPO Online, etc.
    • Proficient with reference management including searching, procurement of patent references (U.S. and Foreign patents, journal articles) and familiarity with reference linking within IP management software or document management system
    • Proficient edit capability in Chemdraw
    • Ability to quickly learn and adapt to new software, processes and workflows in order to perform efficiently
    • Timely and efficient communicator with patent attorneys/agents, outside counsel firms, team members, cross-functional groups and stakeholders

    Administrative

    • Process and reconcile expense reports
    • Experienced and organized travel arranger
    • Organizes small and large group meetings for attorneys/agents including meeting agenda and meeting minutes preparation
    • Consistently seeks out opportunities to provide support when there are gaps in coverage

    Qualifications

    • Bachelors’ degree with 4 years of legal work experience or 8+ years of work experience or 6+ years with a Paralegal certificate.
    • Experience working in a law firm, an in-house legal department, consulting firm or comparable experience elsewhere.

    Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. 

    Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.  

    Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.

    To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation.  Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment.  This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

    Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

    Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

    Data Privacy Link

    We’re creating innovative medicines for patients fighting serious diseases. We’re also nurturing our own diverse team with inspiring work and challenging career options. No matter the role, each one of us makes a contribution. And that makes all the difference.

    Link to career site:  IP PARALEGAL II in Seattle, Washington | Bristol Myers Squibb Careers (bms.com)

  • 10/26/2021 3:17 PM | Anonymous

    Applications are being accepted at www.shorelineschools/jobs select FastTrack, Click to View Current Job Openings, scroll to Professional Technical – Public Records Specialist #211019001.

    POSITION SUMMARY:

    The Public Records Specialist will work with the Deputy Superintendent/Public Records Officer, elected officials, District employees, and members of the public to ensure that public records are organized and maintained per the State records retention schedule and that responses to public disclosure requests comply with the Public Records Act (RCW 42.56). The Public Records Specialist exercises a high level of expertise, discretion, and independence to manage public records and public records requests from start to finish by coordinating requests, searching for and organizing records, organizing and filing records, maintaining databases, reviewing and analyzing documents, and maintaining effective communications internally and with the public. This position reports to the Deputy Superintendent/Public Records Officer.

    QUALIFICATIONS - EDUCATION AND EXPERIENCE:

    • Demonstrated successful experience in performing responsibilities similar to those in the job description;

    • A combination of education, training, experience which demonstrates knowledge, skills and abilities required to perform all essential job functions.

    • A valid Washington State Driver’s License and a driving record acceptable to the District’s insurance carrier.

    • 4+ years of legal, government, or equivalent experience.

    • 2+ years of paralegal experience preferred

    • Demonstrated ability to maintain confidentiality of materials and situations.

    • Demonstrated experience in reading and understanding legal documents and procedures written in English. 

      FUNCTIONS/RESPONSIBILITIES:

    • Independently analyze and interpret scope of public records requests.

    • Respond to and communicate with requestors in writing or verbally; seek clarification on unclear or large requests.

    • Identify record holders and locations of records, determine best strategy to collect all responsive documents from document custodians.

    • Interpret request to generate search terms for electronic searches and conduct searches using District information systems and tools.

    • Analyze and review records for responsiveness.

    • Consult the Deputy Superintendent/Public Records Officer on complex requests or on applying exemptions.

    • Determine scope of redactions allowed by state law on exempted information, apply redactions on records for release, and generate exemption log or redaction log.

    • Produce responsive documents in a format consistent with State laws or model rules.

    • Coordinate print/copying jobs with other departments or with contracted vendors as needed.

    • Schedule and monitor on-site records inspections by requestors.

    • Keep complete and orderly files and documentation of disclosure activities from time request is opened until completion.

    • Coordinate requests with other District schools and departments.

    • Attend all mandatory and required training on public records, disclosure, records management and others.

    • Transport files to storage locations and vice versa.

    • Create new files and storage boxes using the District’s current filing system, and recommend improvements to the system, as needed.

    • Scan and photocopy documents.

    • Rename and organize scanned documents for essential records backup and archiving.

    • Upload electronic documents to the public records electronic storage system.

    • Organize files into boxes by record type and retention schedule.

    • Prepare Records Inventory Worksheets.

    • Prepare files for the Washington State Archives, as appropriate.

    • Perform various administrative support and other duties as required.

      KNOWLEDGE, SKILLS AND ABILITIES:

    • Extensive knowledge of the Washington State Public Records Act

    • Ability to conduct research and understand laws and regulations

    • Knowledge of English, spelling, grammar, vocabulary and punctuation.

    • Knowledge of general office equipment.

    • Effective written and oral communication skills.

    • Excellent organizational skills.

    • Attention to detail.

    • Possess excellent customer service skills.

    • Ability to operate a computer standard office productivity tools and Adobe Acrobat.

    • Ability to learn and to use email archive and records management software.

    • Ability to effectively handle details with excellent follow-through skills.

    • Ability to make and meet deadlines.

    • Ability to coordinate assignments, prioritize work, and deal with interruptions and changes.

    • Ability to create files using the established filing, naming, and numbering system.

    • Ability to work independently from general instructions.

    • Ability to establish and maintain positive and effective working relationships with supervisors, coworkers, District officials, other government entities, and the general public.

      Level Assigned: Prof-Tech Level I

  • 10/25/2021 10:14 AM | Anonymous

    Job Description

    Coast Land Law is a growing law firm located on the beautiful north coast of Oregon, with a primary office location in Warrenton, Oregon, and a satellite office in Gearhart, Oregon. We handle litigation cases, as well as negotiation of disputes, and appear regularly in Clatsop County Circuit Court and Tillamook County Circuit Court, and represent a wide variety of people and business owners. 

    We are looking for a skilled litigation paralegal who will thrive working in person in a smaller office located on the north coast of Oregon. You will work closely with other staff and the attorney to serve clients in a variety of litigation scenarios, from negotiations, to litigation in court. A paralegal who is enterprising, a team player, and meticulous will find our firm to be a good fit.

    The successful candidate will enjoy working with our team to serve clients in challenging scenarios and will take great pride in their ability to figure things out and deliver a strong work product. You will be hungry to contribute and to continue learning and growing on an ongoing basis. You will be dedicated to your profession and committed to developing and honing your craft as a paralegal.

    Job Duties

    • Consistently deliver high quality work product, adeptly manage cases with assistance of attorney, follow up and follow through with tasks, take ownership of responsibilities, and be accountable to the team.
    • Docket court dates, SOL’s, document due dates, and understand and follow filing requirements.
    • Proficiency in reviewing correspondence, e-mails, and court documents, and understanding appropriate case-related action items.
    • Effectively process a high volume of mail, e-mail, and other documentation and information, including identifying, triaging, and processing such documentation and information, and knowing what should happen next.
    • Flexibly and capably responding quickly and positively to shifting demands and opportunities, as well as ably work under strict deadlines and effectively manage multiple, detailed tasks simultaneously while prioritizing workflows appropriately.
    • Occasional overtime will be needed depending on the needs of the firm, as is typical of a firm which conducts litigation.
    • Organize and manage discovery and applicable deadlines.
    • Reviewing case documents and information, and preparing summaries of key facts and information.
    • Create, implement, and modify policies and procedures related to tasks and workflows related to legal work, as well as firm operations.
    • Take undocumented tasks and workflows and establish policies and procedures related to legal work, as well as firm operations. If you only want to do work where everything is already set out for you, and are unable and/or unwilling to develop policies and procedures you will not be a good fit.
    • Productively work during downtime on projects which are less time-sensitive to avoid or minimize backlogs.
    • Cross train with other staff and back each other up.
    • Enjoy and take pride in looking for ways to perform work productively and efficiently use the resources at your disposal to perform a job well done.
    • You represent yourself and the firm well, have strong interpersonal skills, and strive to be present, professional, and positive in each interaction you have with others.
    • Work closely with attorney to facilitate communication and correspondence with clients, witnesses, opposing counsel, third parties, court staff, and others.
    • Type, proofread, and correct draft documents for review by attorney.
    • File, organize, and maintain documents and information on an ongoing basis in physical files, digital files, and case management software.
    • Cultivate and maintain a good sense of humor in the midst of high-conflict legal cases and strong personalities.

    Qualifications

    • Minimum 3 years’ full-time employment as a paralegal with civil litigation experience (including general civil litigation, family law, or personal injury).
    • Minimum 5 years’ full-time employment in a professional office (including legal services, financial services, insurance, or office administration).
    • Paralegal certification, certification from the National Association of Legal Assistants, or other comparable certification (preferred).
    • In-depth knowledge of ORCP’s, UTCR’s, and SLR’s.
    • In-depth knowledge of how to research and identify applicable legal authorities, such as Oregon legislative history, statutes, and caselaw.
    • In-depth knowledge of OECI and OJD eFile.
    • Demonstrated experience with civil litigation, including drafting/issuing subpoenas, calendaring and tracking court deadlines, drafting discovery requests, organizing and redacting discovery documents, drafting and editing basic pleadings.
    • Facility with editing and formatting documents in Word, as well as creating and modifying .pdf files.
    • Familiarity with e-recording real estate records (preferred).
    • Excellent written and verbal communication skills, including the ability to not only identify basic typos and grammatical issues, but also to recognize and cultivate the appropriate tone and structure for a document.
    • Ability to work efficiently and effectively with a strong initiative to meet billable requirements.
    • Ability to work both independently and collaboratively within a team.
    • A team player dedicated to helping others succeed, and not too proud to help around the office with tasks such as cleaning, checking supplies, and sanitizing the office after a client meeting.
    • Ability to triage priorities, multi-task effectively, establish workflows, and exercise sound judgment depending on developments in cases.
    • Ability to solve practical problems and address challenges with good judgment, and to identify roadblocks and propose solutions. Consistently exercise commons sense, persistence, and diligence.
    • Well-established habits and routines for being productive, including tracking projects and tasks, following through on action items, and documenting progress.
    • An interest in learning on an ongoing basis how best to conduct your work, including teaching yourself, taking courses, reading books, and attending trainings within the office and outside of the office. We will support you and are willing to help you continue to get better at what you do.
    • A strong sense of personal responsibility and humility to know that one should always strive to do their work at a high level and strive to learn more.
    • You understand that staying in your comfort zone means stagnation, and are willing and able to go out of your comfort zone to ensure you are not limiting own ability to evolve and grow professionally and personally.
    • You embrace that your opportunities for growth, benefits, and compensation in our firm depend on consistency, productivity, competency, and expanding your experience and skill set.
    • Willingness and openness to ask for help or direction when needed.
    • A passion for working closely with people, including those are in a state of great stress, and guiding them through their legal case. You should be a “people person.”
    • A strong work ethic and punctual attendance.
    • Complete work and tasks as assigned.
    • High school graduation plus at least 2 years of college-level coursework.
    • US work authorization.
    • Valid driver’s license and insurance, and ability to run local errands to post office, office supply store, courthouse, etc.
    • Final job offer is subject to a criminal background check. We will review the facts and circumstances of any issues which appear on a background check.
    • Ability to occasionally lift up to or around 40 lbs. This position involves sitting for extended periods of time at a computer and at your desk reviewing and managing files.
    • Commissioned as a notary public in Oregon.
    • Technologically savvy with modern office equipment and software (including Adobe and law office case management software, such as MyCase, Clio, or Rocketmatter)
    • Highly proficient with Microsoft Office products, including Excel, Word, and Power Point.
    • Highly proficient at creating and editing PDF files, including use of Adobe software generally.

    COVID, REMOTE WORK, AND TECHNOLOGY

    • This position will require in-person work primarily at the Warrenton, Oregon, office, and may involve work at the Gearhart, Oregon office.
    • You should desire to work in a small office environment, not remotely.
    • We are observing safety protocols and expect everyone to follow and be supportive of standard covid-related practices, including wearing a mask when in another person’s office and common spaces and using hand sanitizer regularly. We may at times have mandatory procedures in place which are more protective than government requirements. You will appreciate how we are handling covid-related issues if you are taking covid seriously and not offended by vaccines and other protective measures (whether at work or outside of the office).
    • Proof of vaccination (Moderna, Johnson & Johnson, Pfizer, or any CDC-approved vaccines), and willingness to get any additional vaccinations or boosters in a timely manner as they become available.
    • If necessary to address covid issues, you must be able to work remotely on a temporary basis. If you are working remotely in this scenario, you will need a fiber or cable internet connection; DSL, satellite, and dial-up connections will not be adequate. We will need documentation to confirm that you have a fiber or cable internet connection currently available. In this scenario, you will be provided a work laptop and a VOIP phone to facilitate your ability to continue working remotely until you are back in the office.
    • If we work remotely on a temporary basis, you will be expected to go back to working in-person as soon as we determine we are ready to do so; you will not have the option of continuing to work remotely based on your personal preferences.
    • Our response to covid issues will continue to evolve as the covid situation itself evolves.

    COMPENSATION

    • From $57,200.00/year ($27.50/hour), full-time position, depending on experience, skill level, and ability to hit ground running.
    • PTO (8 days vacation in year 1, 6 days sick leave , 6 paid federal holidays).
    • SIMPLE IRA, 3% matching.
    • QSEHRA health benefit of $250.00/month.
    • 3-month probationary period for retirement, health benefits, and PTO.
    • $2,500.00 retention bonus at 1-year anniversary.
    • $2,500.00 reimbursement for residential relocation from a distance > 45.0 miles from Seaside City Hall at 6-month mark.
    • As the firm grows, we will look for ways to make sure all boats rise as the water rises.

    A successful candidate will be able to demonstrate their ability to perform work as a paralegal, as well as related qualifications. We are looking for a person who has a demonstrated, long-term professional commitment to being a paralegal, as well as a genuine connection to the north coast of Oregon (or a willingness to move here). Documentation may be requested to verify various items in this job posting.

    Submit your cover letter and resume as two separate .pdf files where the text is in 12-point Cambria font, and two professional references and two professional writing samples (e.g., a legal memorandum, a witness interview statement, etc.) in Word files where the text is in 12-point Arial font. (You may of course redact any information from writing samples which would identify a client or any other confidential information, but recognize that documents filed with the court are public records.)

    If you are interested in applying, send us a message through Indeed, and we will provide you with an e-mail address. When you e-mail your materials, use the following subject line:

    Your Next Paralegal is [First Name] [MI] [Last Name]!!!!!!!

    We will review materials periodically (at least once a week) and acknowledge receipt. Please do not call us until we review your materials and reach out to schedule an interview. For qualified candidates, we will schedule interviews and invite the top candidates to take a quiz to demonstrate their qualifications and skills. This is a long-term position and will be open until filled.

    Job Type: Full-time

    Pay: From $57,200.00 per year

    Benefits:

    • Paid time off
    • Relocation assistance
    • Retirement plan

    Schedule:

    • 8 hour shift
    • Monday to Friday
    • Overtime

    Supplemental Pay:

    • Bonus pay

    Education:

    • High school or equivalent (Required)

    Experience:

    • Microsoft Office: 1 year (Preferred)
    • paralegal: 3 years (Required)
    • office: 5 years (Required)
    • college: 2 years (Required)

    Language:

    • English (Required)

    License/Certification:

    • Paralegal Certificate (Preferred)

    Shift availability:

    • Day Shift (Required)

    Work Location:

    • One location

    Work Remotely:

    • No (but might need to on a temporary basis)

    Work Location: One location

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Washington State Paralegal Association
19540 International Blvd., Ste. 105
SeaTac, WA 98188

206.653.7259

info@wspaonline.org 

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