Washington State Paralegal Association

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Legal Assistant/Administrative Assistant - Pivotal Law Group - Seattle, WA

02/12/2020 12:44 PM | WSPA Bevins (Administrator)

Legal Assistant/Administrative Assistant (downtown Seattle)

A boutique downtown law firm is seeking a highly organized, multi-tasking Legal Assistant for full time work (40 hours a week). 

Candidate must be able to project a positive, professional, and friendly image of the firm, as well as maintain confidentiality and accuracy of detailed information in a highly professional manner. 

Job Duties:

  1. All administrative duties including answering and directing phone calls, greeting clients, validating parking, processing and distributing incoming/outgoing mail, scanning, making copies, and maintaining attorney calendars.
  2. Calendar, manage, and monitor deadlines. 
  3. Request medical records.  Follow-up to ensure timely receipt.
  4. Collect and organize evidence and other legal and financial documents for attorney review and case preparation.
  5. Schedule meetings, interviews, appointments, and depositions.  
  6. Correspond with counsel, court, and clients. Keeps clients informed by maintaining contact and communicating case progress.
  7. Process credit card payments from clients. 
  8. Track hours and bill to clients. 
  9. Perform other duties as assigned.
  10. Implement and improve upon administrative processes for more efficient workflow.

Skills and Experience Required: 

  • 3+ years of experience as an administrative assistant (preferably in a law firm or other legal setting)  
  • Able to work independently with little or no supervision
  • Ability to manage large workload and keep deadlines
  • Excellent interpersonal and communication skills. 
  • Highly organized and detail-oriented   

Please send cover letter and resume to: info@pivotallawgroup.com. No phone calls please. 

Washington State Paralegal Association
PO Box 58530
Seattle, WA 98138-1530
info@wspaonline.org 

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