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Coordinator for Public Records - Clover Park School District - Lakewood , WA

07/18/2019 10:08 AM | WSPA (Administrator)

Clover Park School District

Start Date – 9/1/2019 (Specific start date to be determined) 

*Salary Range - $75,607 - $80,991/year, plus benefits

To apply visit: https://cloverpark.tedk12.com/hire/index.aspx

A. Job Title: Coordinator for Public Records, WC Claims & ADA

B. Classification Level: Non-Represented - C

C. Reports to: Executive Director for Human Resources


Under the general direction of the Executive Director for Human Resources, perform such duties as required to ensure proper coordination of the district’s public records requests, records retention, legal/ subpoena requests, and workers’ compensation program. Responsibilities include providing support to the district with effective coordination of requests/cases/claims.


  • Coordinate the district’s efforts to comply with complex state and federal regulation and mandates related to the Public Records Act and the retention of Public Records.
  • Manage requests for public records, including establishing and meeting mandated deadlines, working directly with requesters, coordinating with district staff in schools and departments to ensure responsive information is identified and provided, and reviewing potentially responsive records to determine what records are responsive and what information needs to be redacted.
  • Develop and implement a comprehensive plan for organization of office systems including filing of documents and system integration in support of records retention.
  • Tracks a variety of deadlines to ensure timely completion and filing of a variety of reports and responses for Workers’ Compensation and Public Records Ac
  • Attend a variety of meetings, training sessions, and conferences to stay current on the aspects of the rules, regulations, laws, technology and procedures surrounding the Public Records Act and the of retention records.
  • Under the direction of the Executive Director for Human Resources, process legal/subpoenas served on the district, including reviewing and analyzing legal/subpoenas to ensure accuracy and compliance with required elements; obtain and review records and redact information.
  • Under the direction of the Executive Director for Human Resources, communicate with attorneys regarding legal cases. Research complex questions and provide related information.
  • Perform related duties as assigned handling research, document drafting and case management tasks, legal writing, coordinating the request for production/discovery process and public records law.
  • Manage workers’ compensation claims in a timely and cost effective manner while ensuring injured workers are receiving appropriate information and timely benefits as to work-related injuries.
  • Act as a liaison to the Puget Sound Workers’ Compensation Trust (PSWCT) and working with district departments / personnel as necessary to successfully process claims.
  • Administer the processing of the workers’ compensation claims and the return-to- work program; including conformance to applicable laws and regulations, preparing required reports and monitoring and evaluation the program activities to ensure the delivery of quality services.

Perform other duties as required.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

Education and Experience

  • A BA in human resources or appropriate related field, AND or
  • One (1) year of progressively responsible experience in Hunan resources or workers’ compensation or records management. 


Five (5) years of progressively responsible experience in human resources

Required Knowledge, Skills and Abilities

  • Knowledge of human resource theories and practices.
  • Knowledge of federal, state, and local laws and regulations applicable to public schools.
  • Ability to develop and maintain compensation systems.
  • Ability to use computer applications to conduct research, analyze data, prepare comprehensive reports, and recommend sound solutions.
  • Knowledge of report writing and query software.
  • Knowledge of database programs and processes.
  • Ability to apply policies and procedures and communicate effectively and courteously with staff, co-workers, and the public.
  • Demonstrated proficiency in oral and written communication.
  • Ability to be flexible and open to new ideas, to coordinate multiple activities simultaneously, to work effectively under pressure, maintain a high level of productivity, and exercise independent judgment.
  • Ability to maintain regular and punctual attendance.  Ability to continue professional study.
  • Ability to maintain strict confidentiality.


Work is performed in an office environment. Required to travel to various school and community sites, and recruiting locations. Must be able to use fingers, hands, and arms; listen carefully while filtering out normal office noise; see clearly; sit, stand, walk, twist, bend, reach, push, and pull with normal effort; lift 50 pounds. Prolonged exposure to computers, as well as exposure to normal office equipment and their chemicals, such as copier, fax machine, telephone, etc. Teamwork and high productivity requirements frequently create extra hours, attendance at meetings before and after work, and additional weekend hours.

FLSA: Exempt  

JOB CLASS: Professional (960)

AFFILIATION: Non-Represented

WORK YEAR: 260 Days

*Salary placement is dependent on experience and qualifications. 

Washington State Paralegal Association
PO Box 58530
Seattle, WA 98138-1530

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