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Senior Public Records Act Analyst (PPM 3) - King County - Seattle, WA

10/20/2023 7:46 AM | Anonymous


King County's Department of Executive Services is seeking an energetic and experienced professional to be a Senior Public Records Act Analyst (PPM 3) with the Office of Risk Management Services Public Records Program, whose mission is dedicated to the transparency, accountability, and accessibility of government.

The Public Records Program is a dynamic group of practitioners with varying specialties and backgrounds. We are a collection of light-hearted folks who get things done and have fun. We hold ourselves and one another accountable to our King County Values. We are constantly looking for ways to improve how we deliver service and are excited to add another teammate with a bright perspective to help us with our goals.

SCOPE OF JOB DUTIES: The successful candidate, at a minimum, must demonstrate knowledge, skill, and ability to:

  • Serve as a subject matter expert in the Washington Public Records Act (PRA) under RCW 42.56 and provide consultation and management of public records requests made under the PRA.
  • Work effectively with individuals of different backgrounds and trades, with varying levels of understanding of public records requirements and a range of technology proficiencies.
  • Apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of this work.
  • Manage the day-to-day coordination, tracking, and responses to public records requests. Ensure that mandatory deadlines and other regulations are met, including cataloging redactions and third-party notifications. Lead the work of staff who support public records functions and assign requests to staff.
  • Create project plans and response plans for high-volume and/or complex requests, which may require collaboration and coordination with multiple departments, legal counsel, and external customers.
  • Work with team members to develop standard work and continuously improve program services offered to internal King County clients and our public customers.
  • Serve as a King County Executive Branch PRA subject matter expert on various committees or policy workgroups.
  • Develop and implement training materials for King County employees and other public records officers regarding the PRA that utilizes best practices and evolving technology.
  • Other duties as assigned.


  • Technical experts - Can demonstrate ability to review extensive records sets with a meticulous eye, conduct records custodian interviews, and discern what information needs follow up, apply redactions using Adobe Pro, prepare privilege/withholding indexes, communicate with customers and all levels of staff, and meet critical deadlines. Can demonstrate proficiency in the processes and technologies required to manage public records in compliance with the PRA OR can demonstrate transferable skills and have conducted independent background research on the PRA to gain basic familiarity.
  • Highly effective communicators - Can navigate ambiguity, seek clarity, and establish a common understanding. Can build effective working relationships with multiple parties of interest. Are comfortable working effectively in an occupationally diverse organization and able to interface with internal and external customers who may have limited understanding of the PRA and little or no proficiency with technology. Are willing to engage in honest and candid conversation.
  • Confident leaders - Able to provide staff with mentoring, coaching, and training. Have the willingness to be self- reflective and stretch your comfort zone, especially when addressing equity. Be willing to engage in healthy conflict and take calculated risks to optimize public value. Can appropriately determine when to resolve difficult situations autonomously or collaboratively.
  • Motivated and curious self-starters – Highly driven, takes initiative, and can also be a team player. Has a growth mindset and is flexible to try things outside of their comfort level. Is assertive and pursues leads. Has the positive energy to initiate.

OTHER Desirable qualities:

eDiscovery / Electronic Discovery Reference Model (EDRM ) experience Aptitude for technology tools

Equity and Racial Social Justice (ESJ) and Continuous Improvement minded Strong relationship-building skills

How to Apply: This is an exciting opportunity open to all applicants. A King County Application is required. If you have any questions, please contact DES Talent Solutions at DESTalentSolutions@kingcounty.gov

Work Location: Primarily teleworking and the King Street Center, 201 S. Jackson St., Seattle, WA 98104

Work Schedule: This full-time position works a 40-hour workweek, Monday through Friday, and is exempt. The person in this position may be required to work extended and/or flexible hours to respond to service needs


Washington State Paralegal Association
1402 Lake Tapps Parkway SE
Ste. F104/PMB133
Auburn, WA. 98092



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