Coast Land Law is a growing law firm located on the beautiful north coast of Oregon, with a primary office location in Warrenton, Oregon, and a satellite office in Gearhart, Oregon. We handle litigation cases, as well as negotiation of disputes, and appear regularly in Clatsop County Circuit Court and Tillamook County Circuit Court, and represent a wide variety of people and business owners.
We are looking for a skilled litigation paralegal who will thrive working in person in a smaller office located on the north coast of Oregon. You will work closely with other staff and the attorney to serve clients in a variety of litigation scenarios, from negotiations, to litigation in court. A paralegal who is enterprising, a team player, and meticulous will find our firm to be a good fit.
The successful candidate will enjoy working with our team to serve clients in challenging scenarios and will take great pride in their ability to figure things out and deliver a strong work product. You will be hungry to contribute and to continue learning and growing on an ongoing basis. You will be dedicated to your profession and committed to developing and honing your craft as a paralegal.
- Consistently deliver high quality work product, adeptly manage cases with assistance of attorney, follow up and follow through with tasks, take ownership of responsibilities, and be accountable to the team.
- Docket court dates, SOL’s, document due dates, and understand and follow filing requirements.
- Proficiency in reviewing correspondence, e-mails, and court documents, and understanding appropriate case-related action items.
- Effectively process a high volume of mail, e-mail, and other documentation and information, including identifying, triaging, and processing such documentation and information, and knowing what should happen next.
- Flexibly and capably responding quickly and positively to shifting demands and opportunities, as well as ably work under strict deadlines and effectively manage multiple, detailed tasks simultaneously while prioritizing workflows appropriately.
- Occasional overtime will be needed depending on the needs of the firm, as is typical of a firm which conducts litigation.
- Organize and manage discovery and applicable deadlines.
- Reviewing case documents and information, and preparing summaries of key facts and information.
- Create, implement, and modify policies and procedures related to tasks and workflows related to legal work, as well as firm operations.
- Take undocumented tasks and workflows and establish policies and procedures related to legal work, as well as firm operations. If you only want to do work where everything is already set out for you, and are unable and/or unwilling to develop policies and procedures you will not be a good fit.
- Productively work during downtime on projects which are less time-sensitive to avoid or minimize backlogs.
- Cross train with other staff and back each other up.
- Enjoy and take pride in looking for ways to perform work productively and efficiently use the resources at your disposal to perform a job well done.
- You represent yourself and the firm well, have strong interpersonal skills, and strive to be present, professional, and positive in each interaction you have with others.
- Work closely with attorney to facilitate communication and correspondence with clients, witnesses, opposing counsel, third parties, court staff, and others.
- Type, proofread, and correct draft documents for review by attorney.
- File, organize, and maintain documents and information on an ongoing basis in physical files, digital files, and case management software.
- Cultivate and maintain a good sense of humor in the midst of high-conflict legal cases and strong personalities.
- Minimum 3 years’ full-time employment as a paralegal with civil litigation experience (including general civil litigation, family law, or personal injury).
- Minimum 5 years’ full-time employment in a professional office (including legal services, financial services, insurance, or office administration).
- Paralegal certification, certification from the National Association of Legal Assistants, or other comparable certification (preferred).
- In-depth knowledge of ORCP’s, UTCR’s, and SLR’s.
- In-depth knowledge of how to research and identify applicable legal authorities, such as Oregon legislative history, statutes, and caselaw.
- In-depth knowledge of OECI and OJD eFile.
- Demonstrated experience with civil litigation, including drafting/issuing subpoenas, calendaring and tracking court deadlines, drafting discovery requests, organizing and redacting discovery documents, drafting and editing basic pleadings.
- Facility with editing and formatting documents in Word, as well as creating and modifying .pdf files.
- Familiarity with e-recording real estate records (preferred).
- Excellent written and verbal communication skills, including the ability to not only identify basic typos and grammatical issues, but also to recognize and cultivate the appropriate tone and structure for a document.
- Ability to work efficiently and effectively with a strong initiative to meet billable requirements.
- Ability to work both independently and collaboratively within a team.
- A team player dedicated to helping others succeed, and not too proud to help around the office with tasks such as cleaning, checking supplies, and sanitizing the office after a client meeting.
- Ability to triage priorities, multi-task effectively, establish workflows, and exercise sound judgment depending on developments in cases.
- Ability to solve practical problems and address challenges with good judgment, and to identify roadblocks and propose solutions. Consistently exercise commons sense, persistence, and diligence.
- Well-established habits and routines for being productive, including tracking projects and tasks, following through on action items, and documenting progress.
- An interest in learning on an ongoing basis how best to conduct your work, including teaching yourself, taking courses, reading books, and attending trainings within the office and outside of the office. We will support you and are willing to help you continue to get better at what you do.
- A strong sense of personal responsibility and humility to know that one should always strive to do their work at a high level and strive to learn more.
- You understand that staying in your comfort zone means stagnation, and are willing and able to go out of your comfort zone to ensure you are not limiting own ability to evolve and grow professionally and personally.
- You embrace that your opportunities for growth, benefits, and compensation in our firm depend on consistency, productivity, competency, and expanding your experience and skill set.
- Willingness and openness to ask for help or direction when needed.
- A passion for working closely with people, including those are in a state of great stress, and guiding them through their legal case. You should be a “people person.”
- A strong work ethic and punctual attendance.
- Complete work and tasks as assigned.
- High school graduation plus at least 2 years of college-level coursework.
- US work authorization.
- Valid driver’s license and insurance, and ability to run local errands to post office, office supply store, courthouse, etc.
- Final job offer is subject to a criminal background check. We will review the facts and circumstances of any issues which appear on a background check.
- Ability to occasionally lift up to or around 40 lbs. This position involves sitting for extended periods of time at a computer and at your desk reviewing and managing files.
- Commissioned as a notary public in Oregon.
- Technologically savvy with modern office equipment and software (including Adobe and law office case management software, such as MyCase, Clio, or Rocketmatter)
- Highly proficient with Microsoft Office products, including Excel, Word, and Power Point.
- Highly proficient at creating and editing PDF files, including use of Adobe software generally.
COVID, REMOTE WORK, AND TECHNOLOGY
- This position will require in-person work primarily at the Warrenton, Oregon, office, and may involve work at the Gearhart, Oregon office.
- You should desire to work in a small office environment, not remotely.
- We are observing safety protocols and expect everyone to follow and be supportive of standard covid-related practices, including wearing a mask when in another person’s office and common spaces and using hand sanitizer regularly. We may at times have mandatory procedures in place which are more protective than government requirements. You will appreciate how we are handling covid-related issues if you are taking covid seriously and not offended by vaccines and other protective measures (whether at work or outside of the office).
- Proof of vaccination (Moderna, Johnson & Johnson, Pfizer, or any CDC-approved vaccines), and willingness to get any additional vaccinations or boosters in a timely manner as they become available.
- If necessary to address covid issues, you must be able to work remotely on a temporary basis. If you are working remotely in this scenario, you will need a fiber or cable internet connection; DSL, satellite, and dial-up connections will not be adequate. We will need documentation to confirm that you have a fiber or cable internet connection currently available. In this scenario, you will be provided a work laptop and a VOIP phone to facilitate your ability to continue working remotely until you are back in the office.
- If we work remotely on a temporary basis, you will be expected to go back to working in-person as soon as we determine we are ready to do so; you will not have the option of continuing to work remotely based on your personal preferences.
- Our response to covid issues will continue to evolve as the covid situation itself evolves.
- From $57,200.00/year ($27.50/hour), full-time position, depending on experience, skill level, and ability to hit ground running.
- PTO (8 days vacation in year 1, 6 days sick leave , 6 paid federal holidays).
- SIMPLE IRA, 3% matching.
- QSEHRA health benefit of $250.00/month.
- 3-month probationary period for retirement, health benefits, and PTO.
- $2,500.00 retention bonus at 1-year anniversary.
- $2,500.00 reimbursement for residential relocation from a distance > 45.0 miles from Seaside City Hall at 6-month mark.
- As the firm grows, we will look for ways to make sure all boats rise as the water rises.
A successful candidate will be able to demonstrate their ability to perform work as a paralegal, as well as related qualifications. We are looking for a person who has a demonstrated, long-term professional commitment to being a paralegal, as well as a genuine connection to the north coast of Oregon (or a willingness to move here). Documentation may be requested to verify various items in this job posting.
Submit your cover letter and resume as two separate .pdf files where the text is in 12-point Cambria font, and two professional references and two professional writing samples (e.g., a legal memorandum, a witness interview statement, etc.) in Word files where the text is in 12-point Arial font. (You may of course redact any information from writing samples which would identify a client or any other confidential information, but recognize that documents filed with the court are public records.)
If you are interested in applying, send us a message through Indeed, and we will provide you with an e-mail address. When you e-mail your materials, use the following subject line:
Your Next Paralegal is [First Name] [MI] [Last Name]!!!!!!!
We will review materials periodically (at least once a week) and acknowledge receipt. Please do not call us until we review your materials and reach out to schedule an interview. For qualified candidates, we will schedule interviews and invite the top candidates to take a quiz to demonstrate their qualifications and skills. This is a long-term position and will be open until filled.
Job Type: Full-time
Pay: From $57,200.00 per year
- Paid time off
- Relocation assistance
- Retirement plan
- 8 hour shift
- Monday to Friday
- High school or equivalent (Required)
- Microsoft Office: 1 year (Preferred)
- paralegal: 3 years (Required)
- office: 5 years (Required)
- college: 2 years (Required)
- Paralegal Certificate (Preferred)
- No (but might need to on a temporary basis)
Work Location: One location